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Bank and payout reconciliation against settlement reports
Every marketplace or gateway payout is matched to the bank line it actually landed on, and the difference between the two is written up rather than left for you to spot.
Pricing
Retainers
Pricing for e-commerce bookkeeping, listed plainly
Every engagement below is a monthly bookkeeping and reconciliation retainer, and everything else is billed separately and labelled as such. Pick the tier by transaction volume and channel count, or ask us to check your numbers against the bands before you choose.
0SGD
Setup charged on engagement; the monthly retainer that follows is set by the tier you land in. No standing fee beyond your band.
How the tiers are set
The bands are based on monthly transaction volume and the number of selling channels, because that is what determines the work: each channel adds a settlement report to reconcile and a posting rule to maintain, and each extra thousand transactions adds lines to match.
A single-store seller on one marketplace sits at the smallest tier. A seller pushing orders through three marketplaces, a storefront, and a buy-now-pay-later service usually needs the middle band even if turnover is modest. The tier is a workload estimate, not a turnover judgment.
A · Lowest
Single store, one channel
One marketplace payout stream and one posting rule to maintain.
B · Middle
Three marketplaces plus storefront
Four settlement reports and four posting rules, reconciled to the bank line each landed on.
C · Higher
Multi-channel with BNPL settlement
Five channel streams plus a buy-now-pay-later settlement report to reconcile separately.
Choosing a tier without a sales call
Read the band that matches your order count, count your selling channels, and pick. If you are between tiers, the higher one is usually the calmer month because the reconciliation headroom is real.
If your volume changes sharply, such as a seasonal peak, tell us and we will move you up for the period rather than let reconciliations pile up. Moving a tier takes effect from the next monthly cycle.
The lower band is not a discount tier and the higher band is not a premium tier. Both carry the same bookkeeping standard and the same month-end deliverable; the difference is only how many settlement reports and posting rules the month holds.
Three numbers we ask for
Count order lines
Your monthly order count is the first number we ask for. It tells us how many lines the reconciliation will carry and where your band sits.
List selling channels
Each marketplace, storefront, or buy-now-pay-later service counts. A channel adds a settlement report and a posting rule the ledger has to know about.
Note GST status
Whether you are GST-registered changes what the retainer has to carry. Filing itself sits outside the monthly fee and is quoted per return.
What every tier includes
Checkmarks here mean included in the monthly fee. What sits outside every tier is listed separately below. We do not bundle advisory into a bookkeeping retainer and pretend it was free.
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Item lines
1×
Monthly fee
02
Gross sales, platform fees, refund adjustments, and shipping charges posted
Fees and refund adjustments come out of the sale they belong to instead of arriving as one net figure with the detail lost. Shipping sits where it can be checked against what you actually paid the courier.
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Multi-currency posting with documented conversion rates
For sellers listing in USD or MYR, the rate used on each entry is recorded on the entry, so a later revaluation has a paper trail behind it.
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Month-end close with a variance note
The close arrives with a short written note on anything that moved outside the usual range, so the figures you are looking at have a reason attached.
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Read-only accountant access to your cloud ledger
You keep the ledger; we hold a read-only login. Nothing gets posted to your books without the entry being visible to you first.
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Posting rules built for your channels
Each channel gets its own mapping for fee categories, so the same platform fee posts to the same account every month instead of drifting with whoever entered it.
GST filing and other add-ons
GST return preparation is a separate line item and priced per filing, since the work scales with the number and complexity of supply types, not with transaction count. Backlog and cleanup work is scoped after an initial review of the ledger and quoted as a one-off.
Advisory sessions, tax structuring, and company-secretarial referrals sit outside the retainer. If you need any of these, the figure appears on your quote before we start rather than on an invoice afterwards.
Per filing
quoted per return, not per transaction. A GST-registered seller filing quarterly sees four line items a year; a seller outside GST sees none.
Backlog and cleanup is a one-off quote, given only after we have reviewed the state of the ledger — never a flat number pulled out before we have looked.
What is never included
We do not file your income tax return as part of the monthly retainer, and we do not take responsibility for the completeness of source records you have not provided. We do not offer a fixed price for cleanup work before seeing the state of the books, because the range is too wide to quote honestly.
And we do not sell a tier by promising a tax outcome. What we can describe is the work and the deliverable.
On us
The audit trail.
Every figure posted to your ledger traces back to a settlement report or a bank line we can point at.
On you
The accuracy of what you hand over.
Missing invoices, unrecorded cash sales, or personal spend mixed into the business account will surface at close.
Scope is agreed on paper before the retainer starts. If the work drifts past what was agreed, we tell you before we bill it.
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Steps
1×
Retainer
The scope of engagement
What an engagement actually looks like, step by step, so you can see where the monthly retainer begins and where a separate quote takes over.
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Step 1
Fit check against the bands
You send order counts and channel list; we tell you which band fits and whether cleanup is needed first. No obligation, no invoice.
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Step 2
Ledger access and channel setup
We accept the read-only accountant invite from your cloud ledger, walk the channel list, and build the posting rules each platform needs.
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Step 3
Monthly cycle starts
Payouts reconciled, fees and refunds posted, month closed with a variance note. The retainer runs from the first full monthly cycle after setup.
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Step 4
Add-ons quoted as they arise
GST filing, backlog cleanup, or advisory is scoped and quoted in writing first. Nothing is added to your invoice without a figure sent to you in advance.
Not sure which band fits? That is the fit check.
Send your order count and channel list, and we will tell you which tier the workload lands in — plus whether the ledger needs a cleanup before the retainer can start. Nothing is committed until you say so.